Our Response to COVID-19

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COVID-19 Exposure Prevention, Preparedness and Response Plan

The Casey Auto Group takes the health and safety of our employees very seriously.  With the spread of COVID-19, we all must remain vigilant in mitigating the outbreak.  In order to be safe and maintain operations, we have updated and implemented our COVID-19 Exposure Prevention, Preparedness, and Response Plan ("Plan"). 

Given the fast-developing nature of the COVID-19 outbreak, the Company may modify this Plan when necessary to comply with the most recent Center for Disease Control and Prevention (CDC) and State and Local Health Department Guidance, the Occupational Safety and Health Administration (OSHA) as well as Virginia Executive Orders and Mandates.

The Casey Auto Group has performed a risk assessment of all work areas specific to this worksite.  We will perform updates as needed, and continue to monitor compliance with the Plan.  Managers and Human Resources will investigate any COVID-19 illness and determine if any work-related factors could have contributed to risk of infection. 

Any questions concerning this Plan, please contact the Plan Administrator: Kelly Lane, HR 591-1034.

        I.            Employee Safety and Hygiene Protocols

In order to minimize the spread of COVID-19, we all must play our part.  As set forth below, the Company has instituted various health monitoring, social distancing, and other best practices.  All employees must follow these protocols.  If an employee has a specific question, or sees an opportunity to improve our workplace safety precautions, please contact your manager or Human Resources.

Workplace Hygiene

1.       Employees are encouraged to take these precautions to help prevent the spread of COVID-19:

·         Wash your hands often with soap and water for at least 20 seconds. Use hand sanitizer with at least 60% alcohol if soap and water are not available.

·         Avoid touching your eyes, nose, and mouth with unwashed hands.

·         Cover your mouth and nose with a tissue when you cough, sneeze, or use the inside of your elbow. Throw used tissues in the trash and immediately wash hands with soap and water for at least 20 seconds.

·         Clean AND disinfect frequently touched objects and surfaces such as workstations, keyboards, telephones, handrails, and doorknobs.

·         Avoid using other employees' phones, desks, offices, or other work tools and equipment, when possible. If necessary, clean and disinfect them before and after use.

2.       Employees should be aware that COVID-19 symptoms might appear 2-14 days after exposure. COVID-19 symptoms include:

·         Cough

·         Shortness of breath, difficulty breathing

·         Fever or chills

·         New loss of taste and/or smell

·         Muscle or body Aches

·         Sore throat

·         Fatigue

·         Headache

·         Congestion or runny nose

·         Nausea or vomiting

·         Diarrhea

Employee COVID-19 Related Notice Requirements

To reduce the spread of COVID-19, employees who are sick with COVID-19 or COVID-19 symptoms, or have been potentially exposed to COVID-19, must stay home and call Human Resources before returning to work. 

EMPLOYEES MUST NOT COME INTO WORK and contact their manager and human resources if they are:

·         Experiencing any COVID-19 symptom or suspect they have COVID-19

·         Awaiting results of a COVID-19 test

·         Someone in household has COVID-19

·         They have been exposed to someone who has, or is suspected of having, COVID-19.

In addition, if an employee begins to feel sick or experience COVID-19 symptoms while at work, an employee must immediately inform human resources (by phone if possible) and their manager and leave work.

Employees who knowingly violate this COVID-19 Notice Policy may be subject to disciplinary action.

Face Coverings

Employees must use face coverings at all times while at work unless an employee is on break and needs to remove the face covering to eat or drink, or in a private office.

The Company will have a supply of disposable masks or reusable Casey branded you can use.  Alternatively, you can wear your own face covering, if it is a solid color.  See tips for properly wear and handling of face coverings and instructions for making them at https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/diy-cloth-face-coverings.html 

If you cannot meet this requirement, please contact Human Resources to see if an exception can be granted.  Such requests will be handled on a case-by-case basis.  Employees should never share face coverings.

      II.            Social Distancing and Frequently Touched Object Protocols

Physical Distancing Protocols

Employees must always maintain appropriate social distancing (minimum six feet separation) when possible at work.  The following practices should be followed at all times while at work:

·         Avoid meeting people face-to-face. Employees are encouraged to use the telephone, online conferencing, e-mail or instant messaging to conduct business as much as possible, even when participants are in the same building.

·         If a face-to-face meeting is unavoidable, minimize the meeting time, choose a large meeting room and sit at least 6 feet from each other if possible.

·         Employees are discouraged from engaging in handshakes, hugs, or other physical contact

·         Employees should adhere to taped off areas placed in all common areas to assist with distancing efforts.

·         Gatherings in groups is discouraged.  Do not congregate in work or break rooms, pantries, copier rooms or other common areas to socialize.

·         Employees are encouraged to bring lunch and eat at their desks or away from others.  The Company will stagger breaks and lunches, if practicable.  Employees must continue to practice social distancing during breaks and lunches.  If possible, employees are encourage to spend breaks and lunches outside.

·         Employees should avoid using co-workers' phones, desks and office equipment. To the extent equipment must be shared, the Company will provide alcohol-based wipes to clean tools before and after use by each person.

 

Travel

The Company may require an employee to remain out of work for up to 14 days or until two negative tests taken at least 24 hours apart if they travel to a current CDC or State Travel Advisory area. 

                 

Telework/Staggered Work Schedules

·         Telework and staggered work schedules for certain previously identified positions will be implemented if necessary.

Visitors/Customers

The following protocols must be met:

·         All visitors/vendors/customers will be required to wear face coverings.

·         Visitors/vendors/customer social must follow distancing measures.

    III.            Protocols to Respond to COVID-19 Positive Case/Symptoms/Exposure Workplace Situations

1.       Response Plan to Address COVID-19 Infections in the Workplace

If an employee, visitor or other individual who has been in the workplace tests positive for COVID-19, the Casey Auto Group has prepared a COVID-19 response plan to ensure all health and safety protocols are followed.  The Company's response plan includes the following:

·      Notification of state and/or local health department

·      Tracking and notification of employees who may have come in close contact with the COVID-19 positive individual

·      Instruct potentially exposed employees to stay home until released to work by either a health care professional or two negative tests taken at least 24 hours apart. The Company requests employees use the rapid test protocols, with results available within 15 minutes.

·      Enhanced cleaning of areas in the workplace used by the COVID-19 positive individual

 

2.       Employee Return to Work Protocols following COVID-19 Infection, Symptoms, or Exposure

 

The following guidelines will be used to determine when an employee can return to the workplace following COVID-19 symptoms, exposure, or positive case.  These guidelines comply with current CDC /state guidance.  We will update in response to the most recent CDC/state/ health department guidance.

 

Employees who tested positive for COVID-19 or have COVID-19 symptoms

 

Employees who either tested positive for COVID-19 or experienced COVID-19 symptoms may return when the following protocol is met.

 

Test Based Strategy

·         Resolution of fever without the use of fever-reducing medications; and

·         Improvement in respiratory symptoms (e.g., cough, shortness of breath); and

·         Two negative COVID-19 tests from respiratory specimens collected at least 24 hours apart.  These results must be final before the employee may return to work.

 

Employees with laboratory-confirmed COVID-19 (but no symptoms)

 

Employees who tested positive for COVID-19 but never experienced symptoms may return when the following protocol is met.

 

Test-Based Strategy

Two negative COVID-19 tests from respiratory specimens collected at least 24 hours        

apart. These results must be final before the employee may return to work.

 

 

Employees who have a household member, a person they provide care for, or an intimate partner diagnosed with or suspected as having COVID-19:

 

Employees may return to work after two negative COVID-19 tests from respiratory    specimens collected at least 24 hours apart.  These results must be final before the employee may return to work.

           

Employees who contact with someone diagnosed with or suspected as having Covid- 19:

Employees may return to work after two negative COVID-19 tests from respiratory    specimens collected at least 24 hours apart.  These results must be final before the employee may return to work.

 

    IV.            Cleaning and Disinfecting

The Casey Auto Group has instituted enhanced practices in accordance with CDC and state and local guidelines, which includes cleaning and disinfecting of frequently touched surfaces and equipment in common areas. EPA products identified as effective against COVID-19 will be used.

Employees should regularly clean and disinfect their assigned work areas.

Routine environmental cleaning and disinfection:

·         Employees should frequently clean and disinfect their workstations, keyboards, and telephones. The Company will provide disposable wipes for this purpose. 

·         All frequently touched surfaces in the office such as, telephones, handrails, and doorknobs will be routinely cleaned and disinfected by sanitizing staff.

·         Common areas will be routinely cleaned and disinfected by sanitizing staff.

·         Any trash collected at the office must be emptied frequently.

·         The Company will ensure that hand sanitizer dispensers are always filled.

Perform enhanced cleaning and disinfection after suspected/confirmed COVID-19 in the workplace:

·         If an employee is suspected or confirmed to have COVID-19, we will engage in a deep cleaning of appropriate areas in our facilities in accordance with the most recent CDC cleaning guidelines.

·         If it has been less than 7 days since the employee has been in the facility:

        • We will wait 24 hours before cleaning and disinfecting to minimize potential for other employees being exposed to respiratory droplets. If waiting 24 hours is not feasible, we will wait as long as possible.

·         If it has been 7 days or more since the employee used the facility, we will continue routinely cleaning and disinfecting all high-touch surfaces in the facility.

 

      V.            Building Ventilation

The Company will work with building management to determine if the ventilation system can be modified to increase ventilation rates or the percentage of outdoor air circulating into the system.  To the extent possible, the Company also will improve air filtration, reduce recirculation, and disable demand-controlled ventilation.

    VI.            Workplace Communications and Training Protocols

The Company has implemented specific communication processes related to COVID-19 health and safety rules. 

1.       Signs and Notices:  Employees are required to follow all posted signage throughout the office.  The signage includes reminders to adhere to proper hygiene and social distancing rules, cleaning and disinfecting protocols, and appropriate use of face coverings and PPE.

2.       Training: Employees will be required to complete COVID-19 workplace training.  The Training will cover potential occupational exposure and risks, workplace safety and response protocols, proper use of face coverings, and best practice social distancing and hygiene rules.

3.       COVID-19 Policies and Procedures: In addition to this Plan, the Company has prepared COVID-19 specific policies and procedures that all employees are required to follow.  These policies and procedures can be found on the company intranet portal and/or in the Human Resources Department.

  VII.            COVID-19 Related Concerns and Requests

Employees Unable to Report to the Workplace for COVID-19 Related Reasons

If an employee is unable to report to work due to COVID-19 related reasons including concerns for their own personal safety or that of others, please contact Human Resources to discuss available options. 

Employees at Higher Risk for Serious illness due to COVID-19

According to the CDC, older adults and people of any age who have serious underlying medical conditions might be at higher risk for severe illness from COVID-19.  Any employee with COVID-19 high-risk concerns should contact Human Resources to discuss.

COVID-19 Related Leave and Accommodation Polices

The following Company policies may assist employees with COVID-19 related leave or accommodation needs. Please request a COVID-19 Request for Accommodation

·         Short and long term disability benefits for eligible employees

·         Vacation leave policy for eligible employees

·         Unpaid personal leave

·          

COVID-19 Concerns

COVID-19 has changed how we have been working over the past several months and continues to impact how we move forward.  As we move towards bringing us all back together, it is our continued goal to ensure our employees are in a safe environment.  If at any time employees have a COVID-19 health and/or safety related concern regarding their individual employment, the workplace, COVID-19 policy questions, or potential COVID-19 policy breaches, they should immediately call Human Resources at 757.591.1000. 

In addition, the Peninsula Department of Public Health can be reached for COVID-19 related information using the following information:

757.594.7305

The Company prohibits retaliation in any form against a person for reporting in good faith.  Further, it is expected that all employees will fully cooperate with any investigation by the Company.

 

 

A message from Mr. Casey:


Dear Fellow Employee,

In response to the current situation, I want to assure you that we are taking precautions to keep both our customers and our employees safe. Your fellow employees are using every available measure to ensure the safety to all employees. The Management Staff is taking this very seriously but we will not let this situation deter us from being the organization we have always been. The next few months may be very different for us all, but the people of this great organization have always responded to uncertain time with a renewed sense of optimism and dedication. This time will be no different. We will support each other and get through these months with positivity and resolve.


Sincerely,

Arthur S. Casey

President


As we move forward...

First and foremost, we want you to know that we value the health and safety of our customers and staff. As a business, Casey Automotive is taking the extra steps necessary to maintain a healthy and sanitary workplace while still meeting our customers' needs.

We continue to monitor information from state health authorities and the CDC for their guidance and recommendations on how we can help to prevent the spread of this virus.

Our steps include:

  • Thorough cleanings of all dealership facilities daily
  • Sanitizing gel and foam stations available on-site
  • Providing our staff with specific instructions on hand washing and the importance of staying home if they are not feeling well
  • Adhering to the recommended six feet of social distance from other staff and customers

We will be adjusting schedules and operations for some of our staff to ensure that we stay well and can continue serving our customers efficiently. These schedule adjustments should have minimal impact on our in-store operations.

Together, we can maintain a healthy environment and combat the spread of COVID-19.  

  1. Casey Employee Portal

    813 Diligence Drive, Ste 117
    Newport News, VA 23606

    • Sales: (757) 591-1000
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  • Contact Us: (757) 591-1000